Your EMR runs the chart. We run everything around it.
Eligibility nobody opened. The prior auth living in one biller's head. The fax pile from Friday at 4. The records request creeping toward day 27. RCMTask gives every piece of back-office work one name, one deadline, and a clock that actually finishes — beside the EMR you already use.
HIPAA compliant · AES-256 encrypted · Full audit trail
The work that breaks a practice never lives in the chart.
It lives in inboxes, sticky notes, and hallway conversations. Eligibility you paid to check but nobody opened. Prior auths living in one person's head until she takes a sick day. Monday-morning voicemails nobody triaged. Denials sitting in a pile because the other biller had it. Records requests creeping toward day 30. It isn't your team. It's that this work has never had a home — so it has no owner, no clock, and no end.
When one person is out, the work stops.
Your PA person is out three days and the whole queue freezes. When she's back she rebuilds her list from scratch. The average physician now carries 39 prior auths a week (AMA, 2025) — and 95% say the delays hurt patients. The knowledge can't keep living in one head.
The 7:54 a.m. Monday pile-up.
Nine weekend voicemails. A fax tray that overflowed Friday at 4. The front desk isn't even logged in. By 9 a.m. three things have already slipped — and nobody will know which three until a patient calls upset.
The eligibility check nobody opened.
More than a third of denied claims trace back to eligibility or prior auth you could have caught the day before (CAQH, 2025). You're paying for the check. The problem isn't the data — it's that no one person owned looking at it before the patient walked in.
How your team works in RCMTask
Turn every admin job into a task you assign, track, and close — with a full activity trail.
Assign
Create a task — an eligibility check, a prior auth, a denial — and give it an owner and a due date.
Work
Your team sees their queue, picks up tasks, and updates status as they go.
Track
Watch progress live: what is done, what is in progress, and who is overdue.
Monitor your whole team in one place.
Live status board
Every task by status and owner in one view — open, in progress, done, overdue.
Activity trail
Every update is timestamped, so you always know what happened and when.
Overdue alerts
See what is slipping before it becomes a denial or a missed deadline.
Why RCMTask is different from the EMR task tab, a shared inbox, or another Asana board.
Most tools let work sit in a shared bucket that nobody owns. RCMTask was built on one stubborn rule — every job has exactly one name on it — by the team that used to do this work inside practices like yours, by hand, for years. Here is what that means for you.
Every job has one name on it. Never a group, never a guess.
No shared mailboxes, no assigned-to-billing, no committee accountability — open any task and see one person and one due date.
Sits beside the EMR you already use. Nothing to rip out.
Works alongside your existing EMR and billing system — go-live is days, not a six-month migration.
Built by the team that ran this back office for years.
Rekha Technologies staffed eligibility, prior auths, and records release inside practices long before RCMTask existed — you are buying the playbook, not just the tool.
One flat fee. Every part-timer, MA, and new hire included — no per-seat tax.
$250 to activate, unlimited users — a 12-person practice on a $15-per-seat tool pays $180 every month; you pay no monthly fee at all.
Cancel one appointment and every related task stops.
When the visit goes away, so does the eligibility check, the prior-auth chase, and the outbound call — no more apologizing for messages that should not have gone out.
Long-running work like records release runs on its own clock.
See the HIPAA 30-day countdown from day one — green, amber, red — before it becomes an OCR complaint, not after.
Start with your biggest headache.
Every box stands on its own — buy only the work you need handled. Most practices start with just records release. Pick the problem you feel most — we cover the edges today and are building out the middle of the revenue cycle.
Start with just records release — the one job every practice has, with a 30-day HIPAA clock attached. See how it works →
Front desk
- Eligibility Live
- Prior authorization Live
- Referrals Live
- Medical clearance Live
- Surgical coordination Live
Patients
- Patient communication Live
- Document collection Live
- Financial counseling Live
- No-shows Live
Revenue cycle
- Denials & AR Live
- Charge capture Soon
- Coding & queries Soon
- Claim submission Soon
- Payment posting Soon
Follow-up & compliance
- Records release Live
- HIPAA & training Live
- Post-visit follow-up Live
- Recall & retention Live
Also built for the billing companies and MSOs who keep these practices alive.
Run every client practice on one platform — tenant separation per practice, one BAA, and a flat fee per account, so the tool that keeps your clients alive doesn't punish you for scaling them.
Purpose-built for the medical back office.
Not a generic to-do app bolted onto healthcare — RCMTask is built around medical revenue-cycle work and HIPAA from day one.
HIPAA-grade by default
AES-256 encryption, a complete audit trail, and a BAA on paid tiers. Compliance is built in, not bolted on.
A layer on top — no migration
Sits on the EMR, PMS, and billing tools you already run. Bring data in by manual entry or Excel/CSV.
Due dates that escalate
Every task has an owner and a deadline. See what is overdue at a glance — nothing slips.
Prebuilt workflows
Ready-made workflows for eligibility, prior auth, denials, records release, and HIPAA training.
Role, location & department
A multi-tenant hierarchy that maps to how your practice actually runs, across every site.
Made for RCM
Unlike Asana or Monday, RCMTask speaks revenue cycle — denials, auths, posting, and collections.
Works alongside your existing EMR. Nothing to rip out, nothing to migrate.
Start in minutes and connect more deeply at your own pace — your EMR stays the system of record the whole way.
Manual entry
Add and assign tasks by hand. No setup, no integration required.
Excel / CSV import
Bulk-import schedules, demographics, and charges. Your EMR stays the source of truth.
HL7 / FHIR read
Auto-pull schedules, demographics, insurance, and charges in real time.
Deeper connection when you want it
Two-way updates keep both systems in step — and your EMR stays the system of record.
Simple, transparent pricing.
Start free with demo data. Activate when you're ready to go live on real patients.
Sandbox
Explore the full product with demo data — no card required.
- The full product to try
- Demo-data sandbox
- Guided onboarding wizard
Activation
Go live with your practice on real data, with a signed BAA.
- Everything included — HIPAA training too
- Click-through BAA
- Unlimited users — no per-seat fees
- Full audit trail & binder
Enterprise
For larger practices and billing companies with custom needs.
- Negotiated BAA
- Priority onboarding
- Volume pricing
- Dedicated support
No monthly fee. No per-user, per-test, or per-request fees. A BAA is available on all paid tiers.
Questions practices ask first.
Does RCMTask replace my EMR?
No — and it never will. Your EMR runs the chart; RCMTask runs the back-office work around it: eligibility checks, prior auths, denials, records requests, HIPAA training. Nothing to rip out, nothing to migrate, and your EMR stays the system of record.
Can we start with just records release?
Yes — most practices do. Every practice gets records requests, and each one carries HIPAA's 30-day right-of-access clock. Start with just records release, and add eligibility, prior auth, denials, or HIPAA training whenever you're ready — they're already included.
Is RCMTask HIPAA compliant?
Yes. AES-256 encryption at rest, TLS in transit, role-based access, a complete audit trail, and a Business Associate Agreement on every paid tier. The platform also generates your practice's HIPAA policies and compliance binder.
How fast can a practice go live?
Start in the free Sandbox today — full product, demo data, no card. Most practices go live on real work within a week; activation itself takes minutes, with a click-through BAA.
What does RCMTask cost?
The Sandbox is free with no time limit. Going live is a $250 one-time Activation — everything included, from eligibility to HIPAA training, with unlimited users and no monthly fee. Enterprise plans (from $1,000) serve larger practices and billing companies.
Run your whole back office in one place.
Start free with demo data, then activate when you're ready to go live — no rip-and-replace.